Life's big moments, handled with care.
Notarization, nationwide process service, court filing, and administrative support partnerships — for nonprofits, small businesses, agencies, and the neighbors we serve. Based in Portsmouth, Virginia.
Book a consultation See our services
Handled with care, start to finish.
Professional document, delivery, and support services across Hampton Roads — documented every step.
Signatures & Witnessing
Mobile notary services, loan signings, and affidavits.
When important signatures can't waitLegal & Court Support
Process service, court filing, and records retrieval support.
Dependable support for time-sensitive legal mattersSecure Delivery
Time-sensitive pickups and courthouse runs, hand-delivered throughout Hampton Roads.
When the mail can't be trustedIdentity & Recovery
Support with replacing birth certificates, state IDs, Social Security cards, and other essential records.
Helping you get life back on track
Support that meets you where you are
Three kinds of clients, one standard of care.
Legal Community
Process service, court filing, and document delivery with clean, dependable documentation.
Your files keep movingSmall businesses
Notarizations, filings, deliveries, and operations support that scale with you — a steady back office without hiring one.
Flat fees, known up frontIndividuals & families
Mobile notarization, secure delivery, and document replacement support — we come to you, on your schedule.
Big moments, handled with care
Meet Veronica
Hi, I'm Veronica "Shawnice" James — founder of Notary Smart Services. I started this business in 2021 with one rule: people come before paperwork. Five years, a legal assistant certification, a government contract, and a few thousand documents later, that rule hasn't changed.
Whether it's a first home, a summons, a board packet, or a new contract — if it's a big moment for you, it gets handled with care.
Commissioned Virginia notary since 2020 · SWaM-certified, women-owned
What guides us
Five commitments behind every document, every delivery, every client.
Integrity
We do the right thing, especially when no one is watching.
Compassion
We treat every person with dignity and respect.
Stewardship
We honor the trust placed in us by our clients and community.
Accountability
We own our commitments and follow through.
Excellence
We pursue quality because people's outcomes depend on our work.
Proudly rooted in Portsmouth, Virginia — serving Hampton Roads and beyond.
Local roots, a long reach
Mobile notarization and in-person service across Hampton Roads and the Richmond region. Our reach doesn't stop at the map, though:
Process service — coordinated nationwide, wherever your documents need to go.
Tell us about your big moment
Two easy ways to start — book a time that works, or send us a message below. We respond within one business day.
Get in touch
New here? Start with the contact form below — tell us a little and we'll take it from there.
Request contactBook a consultation
Ready to talk? Pick a time that works and it lands straight on our calendar.
Book a timeTell us a little — we'll take it from there
We respond within one business day.
Thank you — we've got it.
We'll be in touch within one business day. For anything urgent, email assistant@nsmartva.com.
